{
 "schema_version": 1,
 "generated": "2026-10-25",
 "id": "open-webui-open-webui--share-one-ai-workspace-with-your-team",
 "repo": "open-webui/open-webui",
 "repo_url": "https://github.com/open-webui/open-webui",
 "repo_slug": "open-webui-open-webui",
 "title": "Share one AI workspace with your team, with roles and groups",
 "page_title": "How to share one AI workspace with your team, with roles and groups with Open WebUI",
 "summary": "Run Open WebUI on a server and give each person the models and tools their role needs.",
 "who": "A small company that wants one internal AI chat with access control.",
 "problem": "Everyone using their own personal AI accounts means no control and duplicated cost.",
 "outcome": "One shared instance with user groups, per-group model access and custom agents.",
 "steps": [
  "Deploy with Docker or Kubernetes on a team server",
  "Use PostgreSQL instead of SQLite for a larger team",
  "Create user groups and roles with granular RBAC",
  "Build custom models and agents with instructions, tools and knowledge, and limit them per group"
 ],
 "agent_prompt": "Plan an open-webui/open-webui deployment for <n> people on <server>: storage choice, groups and roles for <teams>, and which models each group gets. Then give me the Docker command.",
 "agents": [
  "any"
 ],
 "difficulty": "Intermediate",
 "time": "1 hour",
 "basis": "readme",
 "caveat": "",
 "category": "Personal productivity",
 "tags": [
  "Personal productivity"
 ],
 "lang": "python",
 "requirements": [
  "Docker, or Python with pip",
  "Ollama for local models, or an OpenAI-compatible API key",
  "A GPU is optional (the :cuda image uses it)"
 ],
 "risk": "none",
 "seen_in_the_wild": false,
 "mentioned_publicly": false,
 "risks": [
  {
   "tag": "credentials",
   "notice": "Admin access controls every user's chats and connected API keys; protect the admin account."
  }
 ],
 "best": false,
 "score": 0.8,
 "evidence": [],
 "url": "https://dedupedai.com/use-cases/open-webui-open-webui/share-one-ai-workspace-with-your-team/",
 "md": "https://dedupedai.com/use-cases/open-webui-open-webui/share-one-ai-workspace-with-your-team/index.md",
 "disclaimer": "Deduped lists open-source repositories that belong to other people. We do not own, maintain, audit, or vouch for any of them, and a repo appearing here is not an endorsement or a safety check. The use cases, steps, and prompts are written by AI and may be incomplete, outdated, or just wrong. Where a use case is marked \"Seen in the wild\", we link to public posts where someone described something similar, but we have not verified those posts and the use case itself is still our AI's own write-up. Use all of this at your own risk. Only run code, commands, or agents on systems and accounts you are authorized to use, and read the code and every command before you run it, especially anything that touches credentials, files, or the network. Nothing here is professional, security, legal, or financial advice. All trademarks and project names belong to their respective owners, and their use here does not imply affiliation. Content is provided as is, without warranties of any kind. Found a mistake, a safety problem, or something you want removed? Email hello@dedupedai.com and we will look at it promptly.",
 "api": "https://dedupedai.com/api/v1/usecases/open-webui-open-webui--share-one-ai-workspace-with-your-team.json",
 "api_version": "v1"
}